Information Technology Master Plan and Implementation
Project CPC001 · Public Works
Also identified in the budget as “IT Master Plan & Implement” (project code CPC001).
- Capital Project Funds$2,500,000
- General Capital Improvements Fund$2,500,000
General Fund money that has been transferred over for capital projects. Once here, it is used for capital work — not General Fund operating expenses.
→ What is this fund?
Source: FY 2026–27 CIP, Fund 501 appropriation.
IT infrastructure modernization. Conventional funding through General Fund Capital Improvement transfer (Fund 501) or Internal Service Fund cost allocation. Subject to annual GF transfer capacity.
→ What is the Capital Improvements Fund?- Category
- Capital Improvement Plan
- Department
- Public Works
- Spent FY 2023–25
- $2,890,996
- Budgeted FY 2026
- $500,000
- Estimated lifetime cost
- $2,500,000
›Budget labels for this project
Sources: City of Menlo Park OpenGov CIP detail, project code CPC001; resident-facing name shown here is “Information Technology Master Plan and Implementation”. The OpenGov summary label is “IT Master Plan & Implement”. Budget worksheet labeled “IT Master Plan”. Budget proposal labeled “Information Technology Master Plan and Implementation”.
- Estimated lifetime cost
- $2,500,000
- Secured (awarded, received, allocated)
- Amount not disclosed
- Committed, not yet executed
- $0
- Pending application
- $0
- Anticipated (not yet applied for)
- $0
- Funding gap (not yet covered)
- $2,500,000
›Show source
The lifetime cost estimate is $2,500,000, from 5-year CIP allocation (May 30, 2026). Source: FY 2026-27 Public Budget Workshop deck (May 28, 2026). The funding gap is the estimated lifetime cost minus all funding that has not been lost, added up from the funding sources listed below. Year-by-year figures come from the City's adopted five-year capital plan.
Funding sources
Each source carries its own status and citation. Expand a row to see the conditions, dates, and source document. “Ongoing” sources are recurring formula funds; sources still being pursued show no dollar amount.
›Internal Service Funds (IT) and General Capital Fund mixAllocated—City of Menlo Park (city) · construction
Conditions: IT capital typically a mix of Internal Service Fund (charging City departments for shared services) and General Capital Fund. Specific allocation not yet confirmed against a dedicated staff report.
Spending by year
Past years are recorded actuals from the City's general ledger. FY 2026 is the adopted current-year budget. FY 2027 through FY 2031 is what the five-year Capital Improvement Plan proposes to spend.
›Where the money went, line by line
| Year | Fund | Category | Amount |
|---|---|---|---|
| FY 23 | Capital Project Funds | Project Control | $439,230 |
| FY 23 | Capital Project Funds | Operating Expenses | $75,933 |
| FY 23 | Capital Project Funds | Fixed Assets & Capital Outlay | $28,581 |
| FY 23 | Capital Project Funds | Debt Service | $4,250 |
| FY 23 | Capital Project Funds | Internal Service Charges | $2,264 |
| FY 24 | Capital Project Funds | Project Control | $840,130 |
| FY 24 | Capital Project Funds | Services | $70,598 |
| FY 24 | Capital Project Funds | Operating Expenses | $24,966 |
| FY 24 | Capital Project Funds | Fixed Assets & Capital Outlay | $18,360 |
| FY 24 | Capital Project Funds | Debt Service | $4,082 |
| FY 25 | Capital Project Funds | Fixed Assets & Capital Outlay | $1,225,905 |
| FY 25 | Capital Project Funds | Project Control | $143,538 |
| FY 25 | Capital Project Funds | Debt Service | $13,160 |
| FY 26 | Capital Project Funds | Fixed Assets & Capital Outlay | $500,000 |
›Show source
Past years are summed from gl_transactions for this project. FY 2026 is the adopted current-year budget for the project. FY 2027 through FY 2031 is what the City's adopted five-year CIP proposes to spend, taken from cip_projects.
Council actions
No Council actions are linked to CPC001 yet. As decisions tied to this project are added to the database, they will appear here.