Council decisions

Council awarded $1,512,604 construction contract (base + bid alternate A) to NACC Construction LLC and appropriated an additional $204,604 from the General Fund unassigned balance to close the bid-vs-budget gap. Approved 10% contingency ($152,000) held by the City. 4 bidders received; NACC was low bid. Phase 2 of 3 (West Menlo Park).

Staff recommendation: Award NACC contract; appropriate $204,604

Authorized City Manager to execute professional services agreement with Schaaf & Wheeler for SAFER Bay design: $4,784,963 base + $544,712 optional tasks = $5,329,675. Phase 1 total project budget $6,729,175 ($5.33M agreement + $799,500 supplemental + $600,000 City services).

Staff recommendation: Authorize the design services agreement up to $5,329,675

Three-year contract for on-call asphalt and concrete repair work beyond Public Works maintenance staff capacity. $1,020,000 per fiscal year, of which $420,000 reserved for street resurfacing plan and remainder for sidewalk repair program.

Authorized City participation in Peninsula Clean Energy's GovPV Solar and Storage program for installation of solar PV at four City facilities: Burgess Pool, Belle Haven Child Development Center, City Hall, and Menlo Park Library. Anticipated utility savings ~$3.39M over 25 years.

Authorized the City Manager to execute the MOU with Caltrain (PCJPB) for $2,000,000 to develop engineering design and environmental clearance documents. Scope: advanced preliminary design, NEPA clearance (CEQA already done in 2020), CMGC RFP issuance, independent cost estimating. MOU term through December 31, 2026.

Staff recommendation: Authorize the city manager to execute the MOU with Caltrain for $2,000,000

Authorized the PCE Funding Agreement: City "approved, appropriated and allocated Funding in an amount not to exceed $2,110,000 from the General Fund" for PCE to administer the program (the $100K workforce reserve was later folded in, bringing total to $2,210,000). Per Section 4, restricted to building electrification and electrical infrastructure for income-qualified households.

Staff recommendation: Authorize the funding agreement

Authorized City Manager to sign a service agreement with Caltrain to conduct project development activities, including reviewing the proposed design, developing one or more RFPs for design, developing an MOU to conduct final design, and selecting a preferred contracting method.

Authorized acceptance of grant funds (if awarded) and execution of MOU with SFCJPA, PG&E, and Meta. MOU outlines partner roles, responsibilities, funding commitments ($10M PG&E + $7.808M Meta), and collaboration.

Staff recommendation: Authorize grant acceptance and MOU

December 2020 application to Cal OES for the 2020 FEMA BRIC grant program. Joint application by City, SFCJPA, PG&E, and Meta. $50M federal max requested against $17.808M committed local match.

SMCTA (San Mateo County Transportation Authority) action — not Menlo Park Council. Initial $490K seed funding for preliminary engineering and environmental clearance phases of the Middle Ave Caltrain Crossing project.